Greenwood Homeowner’s Association
Executive Meeting 1/11/12
I. Call to Order
Ø President, Dan Burnside, called the meeting to order at 7:40 pm
Ø Present: Anthony Stampone, Lindsay O’Connor, Becky Scopp, Mike Scopp, Paul Eckhardt
Ø Not in attendance: Jim Whiting, Hank Green
II. Minutes from the HOA General Meeting held on October 17, 2011 were reviewed and approved.
III. Treasure’s Report – Becky Scopp, Treasurer
a. The 2012 budget was reviewed and approved.
b. Total projected income is $95,725.86. Total remaining expenses are $50,647.80. Projected surplus is $37,938.12.
c. A question was raised regarding the cost for Queen Annes County Mosquito Control. Anthony explained this will mostly likely increase in 2012 beyond the expected quote of $1300.00. It was discussed to look at additional quotes from private companies to compare. Mike Scopp will obtain at least 2 additional quotes by next meeting.
d. New treasurer, Becky, will be depositing weekly on Thursdays and will be the only person to keep the PO Box key for the Post Office. She is also asking for all HOA dues to be mailed directly to the Post Office and not dropped off at her house. The next quarterly invoice will state this change.
e. Becky and Dan will be meeting at the bank on Friday, January 13th to change the Greenwood account into their names and inquire about a debit card for future expenses vs writing out checks.
IV. Old Business
a. Boar/RV Storage Lot
Ø Dan reported all the storage in the boat lot is accounted for, with the exception of some “junk” that will need to be removed.
Ø Dan is obtaining 2 quotes to restone the boat lot. Once the quotes are received and approved, homeowners will be notified to remove their belongings when the lot is scheduled to be restoned.
b. Entrance Lights
Ø Anthony will be replacing the entrance lights with low voltage bulbs, approximately 16 lights total. Cost for lights will be approximately $500.00.
c. Sink hole
Ø Thus far, the county has not come out to repair 2 sink holes around the playground area. They are becoming larger and more dangerous. Dan will call the Queen Annes County Works Dept at 410-758-0920 to complain again. ALL are encouraged to call!!
V. New Business.
a. Greenwood Website
Ø The Greenwood website is extremely outdated and needs some work. Lindsay is in the process of calling the domain host to obtain the ability to change the website and obtain the account information and password. Will continue to address and Lindsay will report progress at next meeting.
b. Recycle Bins
Ø We have approximately 25 extra recycling bins in the storage lot. Anthony will be calling Waste Management to pick them up. We will leave 1 or 2 extra ones in the lot for any new homeowners.
Ø The following are your new HOA board members if you need to contact them:
1. President: Dan Burnside – email@example.com
2. Vice-President: Anthony Stampone – firstname.lastname@example.org
3. Secretary: Lindsay O’Connor – email@example.com
4. Treasurer: Becky Scopp – firstname.lastname@example.org
5. Architect: Paul Eckhardt - email@example.com and Jim Whiting
6. At Large Members: Mike Scopp and Hank Green
VI. Next Executive Meeting – April 11, 2012 at 7:30
VII. Meeting was adjourned at 8:32pm.